Category:
Custom Integration Workflows
Client:
RetailCo (Hypothetical)
Duration:
4 weeks
Challenge: RetailCo’s manual payment processing is slow, error-prone, and reliant on human oversight.
Goal: Automate invoice approval, flag discrepancies, send reminders, and handle batch payments to improve efficiency.
Solution: OrchardTek builds a custom system that integrates with suppliers and the ERP, syncing payments and updates automatically.
(PROBLEM DISCOVERY)
RetailCo’s current payment processing system is cumbersome and time-consuming. Employees manually review and approve invoices after receiving products, leading to potential delays and errors in payments. Discrepancies between orders and invoices often go unnoticed until it’s too late, resulting in financial discrepancies and strained supplier relationships. Additionally, the lack of automation creates a significant workload for the accounting team, hindering their ability to focus on strategic financial tasks.
(DESIGNING SOLUTIONS}
OrchardTek develops a system that automates invoice approval and flags discrepancies. It also manages batch payments and provides real-time reminders to the customer, and updates to the accounting team while syncing with the ERP system.
(IMPLEMENTATION)
The solution is built after analyzing RetailCo’s workflows. Thorough testing ensures security and functionality before deployment. Employees are trained, ensuring minimal disruption during the transition.
(RESULTS)
Manual processing time drops by 60%, and payment errors are reduced by 90%. RetailCo strengthens supplier relationships and the accounting team can focus on more strategic tasks.
(CONCLUSION)
RetailCo’s new system sets a standard for operational efficiency in retail. The automated process improves financial accuracy and strengthens supplier partnerships, positioning the company as a leader in payment automation.
(START YOUR JOURNEY)
Ready to improve your payment systems like RetailCo? Partner with OrchardTek for a customized automation solution that enhances efficiency and accuracy in your operations.
